In episode 146 of the quiet and strong introverts podcast, we discuss useful Time Management Strategies while navigating overwhelm.

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Show Notes

Are you tired of feeling overwhelmed and struggling with managing your time effectively?

In this episode of the Quiet and Strong Podcast, host David Hall dives into the topic of navigating overwhelm with a focus on time management strategies, especially tailored for introverts. Join David as he uncovers the causes of overwhelm and provides valuable insights on how to overcome it.

Learn how to prioritize tasks, establish boundaries, and change your thought patterns to avoid being consumed by overwhelm. Tune in to discover practical tips that will help you manage your time efficiently and achieve a sense of peace and productivity.

Don’t miss out on this episode packed with invaluable advice for introverts who want to conquer overwhelm and be strong.

Other episodes on overwhelm mentioned in this podcast:

Ep. 8 – Finding Peace and Avoiding Overwhelm in Challenging Times, Especially for Introverts

Ep 75 – Help for the Overwhelmed, Especially for Introverts with Woody Rini

Ep 117 – Defeating Burnout, Especially for Introverts with Jim Young

Ep 120 – Tiny Habits that Build Energy And Decrease Overwhelm, Especially for Introverts, with Jess Cabrera

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Contact the Host of the Quiet and Strong Podcast:

David Hall

Author, Speaker, Educator, Podcaster

quietandstrong.com
Gobio.link/quietandstrong
david [at] quietandstrong.com

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Minding Your Time: Time Management, Productivity, and Success, Especially for Introverts

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Time-stamped Overview

01:09 Life events (divorce, loss of loved one, job changes, health issues), money stress (debt, financial instability), information overload, lack of support, high workload, lack of time management, unrealistic expectations cause overwhelm.

04:17 This text suggests that being an introvert isn’t always a dream, as it can lead to fear and isolation. However, there are episodes of a podcast called Great Guest that focus on dealing with overwhelm and burnout, specifically for introverts. These episodes feature guests who provide strategies and advice for combating these issues, especially for introverts.

08:13 Despite a busy schedule, making time for oneself helps productivity.

10:49 Write down overwhelming thoughts and replace them with positive alternatives. Schedule daily quiet time to reflect and prioritize tasks. Make a to-do list and prioritize tasks starting with the most urgent.

Key Takeaways from This Episode

– Overwhelm can be caused by various factors such as major life events, money-related stress, information overload, lack of boundaries, perfectionism, multitasking, procrastination, and too many commitments.

– The episodes mentioned in the podcast provide strategies and advice on dealing with overwhelm and burnout, specifically for introverts.

– The book “Minding Your Time” offers tips and strategies for introverts to manage time, increase productivity, and avoid overwhelm.

Changing the thoughts and messages we tell ourselves can help in avoiding overwhelm.

– Prioritizing tasks and creating a daily appointment with oneself can help introverts manage overwhelm and increase productivity.

Podcast Transcript

David Hall [00:00:08]:

Hello, and welcome to episode 146 of the Quiet and Strong podcast, especially for introverts. I’m your host, David Hall and the creator of quiet and strong.com.

David Hall [00:00:18]:

This is a weekly podcast dedicated to understanding the strengths and needs of introverts. Introversion is not something to fix, but to be embraced. Normally, we will air each episode on a Monday. Be sure to subscribe on your favorite platform. Leave a review. That would mean a lot to me. Tell a friend about the podcast. Help get the word out there.

David Hall [00:00:37]:

The introversion is a beautiful thing. So I was feeling very overwhelmed recently. There’s too much going on and many things to do and many things that were out of my control. I had too many competing priorities. I’m sure you’ve been there before. And, you know, we can be doing things right. We can have a good system in place, But overwhelm can hit us. It can hit us out of nowhere in a lot of different ways.

David Hall [00:01:09]:

So, of course, major life events like divorce, loss of a loved one, job changes, health issues can contribute to overwhelming emotions and stress. Money related stress, including debt, financial instability, or job insecurity can be a significant source of overwhelm. Maybe it’s information overload with so much information always available with both good and bad news. Feeling isolated or lacking a support system can cause feelings of overwhelm. Many causes of overwhelm Can be classified in our time or lack of time or time management strategies, Like, high workload, having too many tasks, responsibilities, or projects to manage within a limited time frame can lead to feelings of overwhelm. This is common in both our personal and professional lives. Lack of time management, poor time management skills can make it challenging to balance and prioritize tasks effectively leading to a sense of chaos and overwhelm. Sometimes there’s unrealistic expectations.

David Hall [00:02:20]:

Setting overly high or unrealistic expectations for oneself can result in constant stress and feelings of inadequacy. Then there’s perfectionism. Striving for perfectionism in every aspect of life can be exhausting and lead to feelings of overwhelm. Perfectionists also set unattainable standards for themselves. Sometimes it’s a lack of boundaries. Failing to establish and maintain healthy boundaries, whether in relationships, work, or in personal life can result in over commitment and burnout. Then there’s multitasking. Trying to juggle multiple tasks at once can lead to reduced productivity, increase stress as it’s challenging to give full attention to each task, and, of course, Procrastination, putting off tasks until the last minute can create a sense of panic and overwhelm, especially when deadlines approach.

David Hall [00:03:19]:

And too many commitments, being overcommitted to social work or community obligations can leave little time for self care or relaxation leading to burnout. And last, negative self talk, persistent negative Self criticism and self doubt can undermine self confidence and contribute to feelings of overwhelm. I’m overwhelmed just reading off that list. There’s a lot of causes. But today, we’re gonna look at what can be caused by lack of time or lack of time management strategies. There have been some great episodes on overwhelm and burnout on this podcast. I recorded episode 8, finding peace and avoiding overwhelm in challenging times, especially for introverts, a year into the pandemic. I was working from home for the 1st time.

David Hall [00:04:17]:

Every introvert’s dream, right? Well, no. Actually, you know, There was so much fear and unknown, and I felt extremely isolated. But even in situations like this, There can be peace and hope, and so check out these other episodes from Great Guest dealing specifically with overwhelm and burnout. And there’s other episodes where the topic is touched on, but in these episodes, it’s the focus. So episode 75, help for the overwhelmed, especially for introverts, with Woody Rini. Episode 117, defeating burnout, especially for introverts with Jim Young, and episode 120, tiny habits And tiny habits that build energy and decrease overwhelm, especially for introverts with Jess Cabrera. These guests have some great strategies and advice on how to combat overwhelm and burnout, and, of course, especially for introverts. I’m not saying that we can’t learn from extroverts, but I do think we can learn much from fellow introverts who have some common strengths and needs.

David Hall [00:05:33]:

And that’s why I wrote my 1st book, Minding Your Time, Time Management, Productivity, and Success, especially for introverts. Introverts have specific needs when it comes to time management, such as needing time alone to recharge and think. We value deep connections over rapid interactions, and, also, it’s important to understand our unique working styles. We also benefit from creating ideal conditions for productivity and identifying obstacles that hinder our progress. The message of Minding Your Time is to help introverts manage their time, increase productivity, and achieve success in their personal and professional lives. It offers tips and strategies for introverts to overcome challenges such as overwhelm. Time management and productivity strategies Can be a big piece of the puzzle in avoiding or getting out of overwhelm. Today, we’re gonna go over a chapter in my book Called avoiding overwhelm and, of course, especially for introverts.

David Hall [00:06:39]:

Avoiding overwhelm. Recently, a colleague had been extremely stressed with the amount of work he had to do. The emails never end, and these deadlines are too tight. And there’s no way I’m going to get all my work done. Listening to him started stressing me out. Of course, I could have said the same about my work. I also have an endless amount of work. And although I’m better organized and work smarter than I used to, I still can’t do it all.

David Hall [00:07:07]:

The difference is I’ve learned to change the message and stories that I tell myself. If you’re feeling overwhelmed, what are the thoughts that are causing these feelings? Can you change your thoughts? I have an undoable amount of work and could easily get overwhelmed, but I choose to be realistic about the tasks before me. I get organized, prioritize, and recognize I can only focus on the task at hand. I sometimes have to remind myself that getting overwhelmed really only slows me down. By changing the messages I send myself, I spend less time being worried about what I can’t get done and more time dealing with what I can. I still can’t get everything done as I have more to do than humanly possible, but I’m more successful and effective when I choose not to be overwhelmed. I’ve been trying for some time to get my workload under control. I’ve tweaked my system for organization over and over, and I’ve greatly improved my ability to get things done.

David Hall [00:08:13]:

Even as streamlined as I’ve made my workflow, I still have more to do than could ever be done. Too often, I hear, Did you get my email, or is that project finished yet? Some days I can go into work earlier, but some days my kids’ Cool schedules or other activities prevent me from getting in any earlier than I do. I often stay late, but my goal is to be home for dinner every evening As my kids are growing up way too fast, there simply are not enough hours in the day, And it would be very easy for me to become so overwhelmed as to not accomplish anything. One strategy for avoiding overwhelm is to make a regular daily appointment with yourself at the beginning of the day every single day. As an introvert, I find that little uninterrupted time goes a long way. Ideally, I’ll spend this quiet time each morning and strategically identify my priorities for the day or week, organize my schedule and work on those specific projects that require focus. Well, haven’t I done this before? Being available to everyone at all times is the culture that most of us live in. But after many years and late nights and Saturdays, I realize, especially as an introvert, I need some alone time regularly to be productive.

David Hall [00:09:38]:

I’ll still put in some late nights and Saturdays, but I’m working to make this much more of an exception. Also, I want to clarify that prioritizing your activities is different than having a to do list. My to do list is endless and would overwhelm anyone, probably much like your to do list. However, I found that by prioritizing the tasks that either have an imminent deadline or critical in some other way, I can focus on accomplishing the things that must be done in the time that I have to do them. I also try to leave some time in my day for the emergencies that arise and other interruptions and distractions that inevitably arise. And as I have additional time, I can focus on the less urgent tasks, but either way, I’m able to finish the most important tasks each day. Figure out What steps and strategies you can use to create the quiet time you need to focus and avoid feeling overwhelmed? You’ll be more productive, more successful, and less drained. So some action steps.

David Hall [00:10:49]:

Write down the thoughts that you have that are leading to overwhelm. Then, on a separate piece of paper, write down possible alternative thoughts you can replace the overwhelming thoughts with. When a negative thought comes to mind, pull out your positive thought list and read those instead. Change the message that you’re sending yourself. Number 2, make an appointment with yourself each day to have some quiet time to reflect work and prioritize your day. Number 3, write down your daily to do list, and then prioritize it. Start with the most urgent task, and then move on to subsequent tasks based on your prioritized list. This way, even if you don’t accomplish everything, at least you’re taking care of the most important items.

David Hall [00:11:37]:

Okay. So that’s the chapter from Minding Your Time. If you’re overwhelmed, hang in there. As a strategy for overwhelm caused by high workload, poor time management, unrealistic expectations, perfectionism, Lack of boundaries, multitasking, procrastination, excessive commitments, negative self talk, and more. Look at time management strategies, especially for introverts. And that is why I wrote minding your time. I was a busy introvert Reading many books on time management, but realizing my needs and my strengths weren’t called out in what I was reading. We can be amazing and highly successful as introverts by being our authentic introvert itself.

David Hall [00:12:24]:

You can get Minding Your Time On Amazon, you need a Kindle or paperback. And, of course, there’s so many episodes on these time management and productivity topics with the introverted spin on this podcast, so check those out. So thank you so much for joining me today. I appreciate you. I hope you take the time to explore other episodes and learn from amazing guests. We have some amazing guests coming up. Remember, if you’re interested in getting to know yourself better, there’s now a free type finder personality assessment on the Quiet and Strong website. This free assessment will give you a brief report, including the four letter Myers Briggs code.

David Hall [00:13:06]:

I will add a link to the show notes, And I’d love to connect with you. Reach out at david@quietandstrong.com. Check out thequietandstrong.com website, site, which includes blog posts, links to social media for Quiet and Strong, and more. Send me topics or guests you’d like to see on the show. There’s so many great things about being an introvert, and so we need those to be understood. Get to know your introverted strengths and needs, and be strong.

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